Bare Statutory Declaration Privacy Notice
About this Privacy Notice
We understand that protecting your personal information is important. This Privacy Notice sets out our commitment to protecting the privacy of personal information provided to us, or otherwise collected by us when providing our services In this Privacy Notice we, us or our means Bare Funeral Group Pty Ltd ABN 57 635 013 286 and our related bodies corporate.
What is personal information?
'Personal information' is information or an opinion that identifies you or information that can be used to identify who you are. This may include information like your name, contact details, date of birth or more sensitive information such as biometric data (images of your face).
About Bare Statutory Declaration
Bare’s online Statutory Declaration is a simple and secure online way to prove you are the applicant named in the NSW Application for Permission for Cremation who is agreeing to the terms of the application.
It will capture:
- A digital copy of your photo ID (photograph of your photo ID)
- A digital video recording of your face and your photo identification while you digitally sign the application
- Your digitally drawn signature
An approved Justice of the Peace at Bare will then watch the digital recording to witness your signing of the document. They will also check that the person in the video recording matches the identity of the person in the identification provided, that the signatures match and both match the applicant named in the cremation application.
The information we collect, use and hold
The personal information we collect for the Statutory Declaration includes:
- Information contained in the NSW Application for Permission for Cremation including your name, age, postcode and relationship to the deceased,
- A digitally drawn version of your signature,
- information contained in the identity documents you provide which may include, for example your name, date of birth, the type of document, document issuer, government related identifiers such as passport details, driver's licence numbers,
- information about your device such as ID, device type, location data, IP address and system interactions.
Once a Justice of the Peace has witnessed your statutory declaration, we will keep an audit log of:
- your consent
- the date and time you used the service
Using your information
We use information provided during the statutory declaration:
- For a Justice of the Peace to compare the video recording of your face and photo ID against an identification document photograph to see if they match and as a means to witness your statutory declaration
- to detect, prevent, manage and investigate suspected fraud or unlawful activity
- assist with your questions or complaints
- for any purpose where you have given your consent
- when we are required or authorised to do so under Australian law.
Sharing your information
With your consent, your information will be shared with NSW Health to complete the Application for Permission for Cremation. This includes the following information about you:
- Full name
- Age
- Postcode
- Relationship to the deceased
- Identification type and unique ID reference number
We will not:
- Share a digital copy of your ID
- Share your statutory declaration video recording
- Use or disclose your personal information collected as part of the statutory declaration or application form for direct marketing purposes.
Storage and security
We are committed to ensuring that the personal information we collect is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures, to safeguard and secure personal information and protect it from misuse, interference, loss and unauthorised access, modification and disclosure.
While we are committed to security, we cannot guarantee the security of any information that is transmitted to or by us over the Internet. The transmission and exchange of information is carried out at your own risk.
Copies of your photo identification and statutory declaration video recording will be deleted after 30 days.
Access
You may request access to the personal information that we hold about you. An administrative fee may be payable for the provision of such information. Please note, in some situations, we may be legally permitted to withhold access to your personal information.
Correction
If you need to correct any of the details provided in your Statutory Declaration for the NSW Application for Permission for Cremation you should contact your Bare arranger on 1800 071 076.
Resolving any concerns
For any questions or notices, please contact our Privacy Officer at:
Bare Funeral Group Pty Ltd ABN 57 635 013 286
Email: hello@bare.com.au
Amendments
This Privacy Notice is effective as of 4 October 2023. From time to time, it may be necessary to update this Privacy Notice and any amendments will apply to all the information we hold at the time of the update.
You can also access additional information here: